• Final Panel Conference Call – Confirm with your panel the session format and flow. Our goal is to ensure you are well-prepared and session descriptions match what is delivered at Conference. Please help by working closely with your panel and Annual Conference Committee representative.
• Bio and Picture – please provide last minute updates to your bio and photo as presented on the speakers page
• Lead speakers/moderators should create and/or consolidate session presentations
• electronically submit consolidated presentation (see speaker confirmation letter for access information)
• use the NIRI Annual conference presentation template
• we highly recommend including takeaway documents with immediately actionable information, including checklists, top 10 “do’s and don’ts”, etc., as they act as reference documents that live for months on attendee’s desks and the Conference web site
• as part of our less-paper initiative, handouts will not be printed, please see "Additional Information" in the speaker confirmation letter

• NIRI Registration Desk
  Please check in at registration to pick up a full program, your name badge, etc. The Registration Desk is in The Mediterranean (Lobby). [View floor plan]
• Your role as speaker and/or moderator
  An ACC representative will introduce the session, Leader speakers/moderators will introduce and moderate their panel.
• Onsite Speaker Lounge
  • The speaker lounge is Marbella 3 (Lower Level) of the JW Marriott Grande Lakes. [View floor plan]
  • This space is available for practice or meeting with your co-presenters.
  • All presentation files are managed from this room including placement on laptops in presentation rooms and for posting to the NIRI Conference web site.
  • You may bring updated presentations to the speaker lounge so that they are appropriately posted. (NOTE: we request that complete presentations are upload as soon as possible.)

• As part of our Less-Paper Conference initiative, no printed presentations or handouts will be provided. The electronic versions of all session presentations and handouts will be on the NIRI Website and accessible via WiFi throughout the conference facility. Attendees may print presentations on-site.
• Pitch-Free Respectful and Deliberative Discussion
  All attendees should be respectful of the views and opinions of speakers and other attendees. NIRI Conference sessions are not appropriate platforms for selling or the promotion of products and services, either of a speaker’s company, affiliated company, or unrelated third-party.
• Audio Visual and Room Set
  Each room will have a podium and speaker table with microphones, Dell Laptop, projector and screen. Most industry breakout rooms will be set only with a small moderator table.
• Session Recording
  All session audio will be recorded and available to attendees via the NIRI Annual Conference web site.
• Session Format: Concurrent vs. Hot Topic
  • Concurrent sessions are of the typical format involving presentation(s) by a single speaker or panel of speakers. The session will run 75 minutes and typically allow for 10 to 15 minutes for Q&A. Industry Breakout Discussion run 1.5 hours.
  • Hot Topic discussions rarely involve presentations. Speakers act as facilitators of a discussion among session participants. If desired, speakers may provide a small presentation to frame the discussion.

The NIRI Annual Conference is at the center of thought leadership and unparalleled network building opportunities for the Investor Relations profession. In consideration of the important role conference plays for the profession and the professional prospects of speakers and attendees, you agree to be bound by this confirmation letter and agreement including the following:

• Except for Lunch-and-Learn sessions, Conference sessions will not be used as a platform to sell and/or promote products and services of your company, an affiliated company, or an unrelated third-party.
• Conference sessions are a platform for exploring ideas related to IR practices. You agree to be respectful of views of other speakers and attendees while engaging in deliberative discussion.
• To the best of your ability, you will represent truthful statements and appropriately reference sources of information included in your presentation.
• You will gain all required permissions related to presenting, re-purposing, or reproducing content included in your presentation.
• Your session will be recorded and will be available to attendees online or through other NIRI controlled channels.
• Media may be present, identifiable only by their badge.